Przegląd Statystyki wynagrodzenia zawód "International Executive Assistant w Polsce"

Dla międzynarodowej firmy poszukujemy osoby na stanowisko Executive Assistant to CEO. Zakres obowiązków:Codzienne wsparcie CEOZarządzanie kalendarzemUmawianie spotkań biznesowych, wyjazdów służbowych Kontakt z dostawcami Organizacja eventów i podróży firmowychPrzygotowanie raportów, zestawień, prezentacji Rozliczenia wydatków służbowychNasze wymagania:Doświadczenie na podobnym stanowisku przy współpracy z anglojęzycznym przełożonymZaawansowana znajomość języka angielskiego Bardzo dobra znajomość obsługi pakietu MS OfficeDokładność, sumienność, komunikatywność Bardzo dobra organizacja pracy własnej i umiejętne ustalanie priorytetówTo oferujemy:UoPPakiet benefitów Miejsce parkingowe Szkolenia rozwojowe Co powinieneś zrobić?Jeśli ta oferta jest idealna dla Ciebie, kliknij ‘Aplikuj’ i prześlij nam swoje aktualne cv.  Hays Poland sp. z o.o. jest agencją zatrudnienia zarejestrowaną w rejestrze prowadzonym przez Marszałka Województwa Mazowieckiego pod numerem 361. 

Executive Assistant to CEOWarszawaNR REF.: 1182708Dla międzynarodowej firmy poszukujemy osoby na stanowisko Executive Assistant to CEO. Zakres obowiązków:Codzienne wsparcie CEOZarządzanie kalendarzemUmawianie spotkań biznesowych, wyjazdów służbowych Kontakt z dostawcami Organizacja eventów i podróży firmowychPrzygotowanie raportów, zestawień, prezentacji Rozliczenia wydatków służbowychNasze wymagania:Doświadczenie na podobnym stanowisku przy współpracy z anglojęzycznym przełożonymZaawansowana znajomość języka angielskiego Bardzo dobra znajomość obsługi pakietu MS OfficeDokładność, sumienność, komunikatywność Bardzo dobra organizacja pracy własnej i umiejętne ustalanie priorytetówTo oferujemy:UoPPakiet benefitów Miejsce parkingowe Szkolenia rozwojowe Co powinieneś zrobić?Jeśli ta oferta jest idealna dla Ciebie, kliknij ‘Aplikuj’ i prześlij nam swoje aktualne cv.  Hays Poland sp. z o.o. jest agencją zatrudnienia zarejestrowaną w rejestrze prowadzonym przez Marszałka Województwa Mazowieckiego pod numerem 361. 

Our client is a global innovative technology start-up based in Cambridge, MA, focused on delivering actionable health monitoring for all. Invented and founded in 2018 by Harvard astrophysicist, the company succeeds where traditional wearable biofeedback devices fall short.At the core of their breakthrough technology is a revolutionary heart-health monitor and app, utilizing next-generation infrasonic sound-based technology accessible through a pair of everyday earbuds. This cutting-edge approach captures the deepest insights into your bio-signals, offering actionable guidance on stress management and empowering you to take control of your health, well-being, and performance.The company envisions creating GPS for health and well-being – a dynamic platform that delivers real-time, precise health data and an engaging user experience that shapes behavior and drives better health outcomes.Their ultimate goal is to provide people with actionable data to eliminate heart failure as the leading global cause of death just as glucose monitoring did for diabetes.We are looking for an Executive Assistant to support the CEO of our Client.The Executive Assistant will be responsible for organizing and managing communications, information flow, and scheduling required for critical meetings and decision making. The ideal candidate will have proven experience supporting high-level executives, with a focus on communications, project management, team facilitation, and collaboration. This dynamic position requires a self-starter with superior time management and communication skills, along with the ability to anticipate, think critically and offer solutions, while operating with a high level of professionalism, diplomacy and discretion.Executive Assistant will enjoy working in a fast-paced environment that is purpose and results driven and be a collaborative partner who exhibits a passion for winning with a track record for delivering exceptional results.Executive AssistantLocation: Krakow or hybrid Experience and knowledgeBachelor’s degree in Business Administration or related field preferred.Startup experience is a plus.In-depth knowledge and proficiency in the use of Google Suite, Microsoft Office, DocuSign, and Acrobat Reader.Confluence proficiency preferred.Outstanding English written and oral communication skills; must be able to work with and collaborate with internal and external stakeholders.Skilled and focused on prioritizing, multitasking, and demonstrating a sense of urgency and respect for deadlines by always planning ahead and managing time effectively.A proactive project manager who is able to connect and summarize themes from multiple information sources.Demonstrated aptitude to prioritize tasks based on comparative importance and urgency.Ability to work with minimal supervision and direction within a fast-paced, deadline-oriented and at times stressful environment.Strong attention to detail and demonstrated ability to provide a high level of accuracy.Solid judgment and decision-making ability.Proven experience working in a professional manner.Ability to handle sensitive information with a high degree of confidentiality. TasksManage and coordinate all aspects of the day-to-day calendar of the CEO including plan business trips, flights, accommodation, and ground transportation.Prioritize inquiries and requests and troubleshoot conflicts by executing solid judgment to assign importance and urgency.Serve as the primary point of contact for internal and external stakeholders on matters pertaining to the CEO, including those of a highly confidential or critical nature.Accountable for a broad range of administrative duties such as booking and coordinating meeting arrangements (including Board of Directors meetings), providing and compiling business critical information, preparing agendas, reports and presentations, responding to and directing incoming inquiries, and special projects.Assists the CEO in all aspects of Board of Directors and Advisory Committee meetings. Assists with the preparation of the agenda, PowerPoint presentations, meals, set up of equipment, etc.When necessary, attend meetings taking notes and following up on action items.Own and maintain organizational communications: Confluence pages, meeting notes, etc.Handles all the CEO’s expense reports and other financial matters as necessary. This includes maintaining and tracking office and department budget and expenses against the annual budget; codes and processes department and or invoices.Manage all incoming Company’s correspondence in the Polish office and distribute and or process for payment as appropriate.Process all HR related paperwork for Polish new hires and employees and provide necessary reports to SVP, HR and CEO.Build relationships and interact seamlessly and with a professional demeanor across a broad range of individuals including members of the Leadership Team, Board of Directors, Advisors, Investors, Business Partners, etc.Makes all domestic and international travel and lodging arrangements for other Leadership Team Members as needed.Schedule meetings, conference calls, and offsite meetings for the company.Manage all onsite and offsite events logistically, from preparing agendas and PowerPoint presentations to ordering and setting up; you will be the owner of the success of these events.Support other members of the Leadership Team as needed with various administrative needs and will be responsible for acting as the office manager for the Polish office including leading the effort to ensure adequate supplies are available, coordinating maintenance issues, lease negotiation, etc.Handle detailed tasks involving legal admin, documentation, signing, finance, investments and accounting related items.Performs additional duties as assigned.

We’re looking for an experienced Personal Assistant to the Management Board who will join our client – a global company from the real estate area. Responsibilities:Efficiently manage the Managing Director and Head of Finance’s diary commitments, travel arrangements, and key meeting preparations.Understand the key company’s Board and Committee contacts, timetables, and processes for the team, and contribute to meeting deliverables.Coordinate important arrangements, including cross-team meetings.Accurately process expenses, purchase orders, and invoices in accordance with the company’s policies. Assist with creating presentations, reports and proofreading documents.Support project planning and related administrative tasks.Collaborate closely with the HR and payroll team by providing admin support.Supervise one direct report.Skills and experience:Previous experience as an executive assistant or similar position. Developed organisational skills with a strong focus on attention to detail.Ability to prioritise tasks.Discretion, tact, diplomacy, and integrity when dealing with sensitive and confidential matters.Highly computer-literate with proficiency in Word, Outlook, PowerPoint and Excel.Excellent interpersonal skills and the ability to communicate with confidence at all levels.The ability to complete a high volume of tasks and projects, sometimes with little or no guidance.Good level of English language.Nice to have skills:Experience in working within a dynamic environment and in Real Estate would be a strong advantage. Experience in people management. Benefits:Contract of employment.Opportunity to grow within an international company.Benefit package.Hays Poland sp. z o.o. is an employment agency registered in the register kept by the Marshal of the Mazowieckie Voivodeship under number 361.

Personal Assistant to the Management BoardPoznanNR REF.: 1185950We’re looking for an experienced Personal Assistant to the Management Board who will join our client – a global company from the real estate area. Responsibilities:Efficiently manage the Managing Director and Head of Finance’s diary commitments, travel arrangements, and key meeting preparations.Understand the key company’s Board and Committee contacts, timetables, and processes for the team, and contribute to meeting deliverables.Coordinate important arrangements, including cross-team meetings.Accurately process expenses, purchase orders, and invoices in accordance with the company’s policies. Assist with creating presentations, reports and proofreading documents.Support project planning and related administrative tasks.Collaborate closely with the HR and payroll team by providing admin support.Supervise one direct report.Skills and experience:Previous experience as an executive assistant or similar position. Developed organisational skills with a strong focus on attention to detail.Ability to prioritise tasks.Discretion, tact, diplomacy, and integrity when dealing with sensitive and confidential matters.Highly computer-literate with proficiency in Word, Outlook, PowerPoint and Excel.Excellent interpersonal skills and the ability to communicate with confidence at all levels.The ability to complete a high volume of tasks and projects, sometimes with little or no guidance.Good level of English language.Nice to have skills:Experience in working within a dynamic environment and in Real Estate would be a strong advantage. Experience in people management. Benefits:Contract of employment.Opportunity to grow within an international company.Benefit package.Hays Poland sp. z o.o. is an employment agency registered in the register kept by the Marshal of the Mazowieckie Voivodeship under number 361.

Responsibilities: handling of site correspondence, support site personnel (site registration, booking transport & accommodation, etc.), administration of office facilities and office supplies, meeting service & coordination, control of working time sheets and site attendance lists, administration of site small purchases, verification of orders and invoices/site documentation, assistance to Site Project Manager and Commercial Site Project Manager, translation support for foreign site personnel.Required qualifications: preferably 2-year work experience in administration ( on-site-experience would be an advantage), very good English language skills, good computer and MS Office skills, very good communication skills, strong mindset to work and collaborate with Site Staff from various countries, open mindset, hands-on mentality, self-driven motivation and initiative, team-player, willingness to work at Construction Site, commercial apprenticeship or study would be an advantage, driving license B cat.We offer: employment contract, non-wage benefits, personal development and trainings, possibility to gain experience in a multi-national environment, development in an international organization – Siemens – which is our internal client and for whom service will be provided. Agencja zatrudnienia Trenkwalder & Partner Sp. z o.o., nr cert. 388.